Privacy policy

Vitrolife AB together with its subsidiaries (“Vitrolife Group”, “us” or “we”) care about your privacy.

Therefore, Vitrolife Group always strives to protect your personal data (“Personal Data”) in the best possible way and to comply with all applicable laws and regulations for the protection of personal data. 

Please read about the principles that we follow to protect Personal Data at Vitrolife Group.

Lawfulness, fairness and transparency

Personal Data must be processed lawfully, fairly and in a transparent manner in relation to you, the data subject. Vitrolife Group only conducts processing of Personal Data based on a clear legal basis.

We are transparent about how we collect, process, and store Personal Data. Individuals must be informed about the purposes for which their data is being collected, who is collecting it, and how it will be used. This information is communicated clearly and concisely, and in plain language in our privacy notices.

Purpose limitation

The principle of purpose limitation means that Personal Data must be collected for specified, explicit and legitimate purposes. We must have a clear and legitimate reason for collecting and processing Personal Data and not conduct further processing outside of the needs of such specified purpose. We must also comply with applicable laws and regulations that govern the use of personal data.

Data Minimization 

The principle of data minimization requires us to collect only the minimum amount of data necessary to achieve the purpose for which Personal Data is collected. This means that we avoid collecting excessive or irrelevant Personal Data.

Accuracy

The principle of accuracy requires us to ensure that the personal data we collect is accurate and up-to-date. This includes taking steps to verify the accuracy of the data and updating it when necessary. We also take reasonable steps to ensure that inaccurate or outdated Personal Data is deleted or rectified without delay.

Storage Limitation

We only store Personal Data for as long as necessary to achieve the purpose for which the Personal Data was processed. This means that we have policies in place to regularly review and delete Personal Data that is no longer required. Data is securely disposed of when it is no longer needed.

Integrity and confidentiality

We have taken appropriate technical and organizational measures to ensure the security of Personal Data. This includes protecting Personal Data against unauthorized access, accidental loss, destruction, or damage. The level of security measures required is dependent on the sensitivity of the data being processed.

Accountability

The principle of accountability requires us to take responsibility for complying with data protection regulations. We have policies and procedures in place to ensure compliance, and regularly review and update them as necessary. Vitrolife Group is able to demonstrate compliance and respond appropriately to data protection requests and breaches because of such implemented procedures and a strive to always comply with data protection regulations.

Your rights as data subject

For more detailed information please read the relevant Privacy Notice for a specific data processing activity or contact us at [email protected].

Vitrolife Sweden AB and its affiliates (“Vitrolife Group” or “us/we”) care about your privacy. Therefore, Vitrolife always strives to protect your personal data in the best possible way and to comply with all applicable laws and regulations for the protection of personal data.

In this privacy notice, Vitrolife wants to inform you as a website visitor and user of www.vitrolifegroup.com about how we process your personal data when you visit Vitrolife Group’s website.

1. Who is responsible for your personal data?

Vitrolife Sweden AB, Swedish company registration number 556546-6298, with address Box 9080, 400 92 Gothenburg, Sweden, telephone number +46 31 7218000, is responsible for the processing of your personal data (the controller).

If you have any questions or queries regarding Vitrolife Sweden AB’s processing of your personal data, you are welcome to contact our Data Protection Coordinator by sending an e-mail to [email protected].

2. Information about the processing of your personal data
2.1. Type of personal data we are collecting about you

Vitrolife Group will obtain your personal data directly from you. 

Examples of personal data about you that Vitrolife Group processes: 

Please note that the below list is a list of examples only and is not intended as an exhaustive list. Vitrolife will not necessarily process all the data listed below about you, and some of the purposes for processing will overlap and there may be several purposes which justify our use of your personal data.

Personal identification data you directly provide: First Name, Last Name, Clinic/Company name, Work email address, Country/Region, IP address and information about your behaviour on our website, social media account where appropriate.

Data generated by your activity: Log information such as Internet protocol (IP) address, navigation behaviour through the website, device and software used, the time/date/duration of your visit, and other similar information and parameters related to your operating system and computer environment.

Vitrolife Group may also process personal data about you that is unstructured, for example, any personal data that you randomly share with us without Vitrolife Group requesting such data.

2.2. Purpose of the processing with the legal basis for the processing

The purpose of the data collection is 1) to communicate with you 2) to inform you about our Newsletter and Press release if you gave your consent 3) functionality, statistics, web traffic analysis by using cookies. https://vitrolifegroup.com/en/site-services/cookie-policy

The legal basis of our data collection is i) our legitimate interest to communicate with you ii) or your freely given, unambiguous consent to receive our Newsletter and/or Press releases.

Vitrolife Group would like to send you information about products and services of ours that we think you might like, as well as those of Vitrolife Group companies. We will only send you marketing material, if you have consented. Please be informed, that you may always opt/out at a later date or stop us from contacting you for marketing purposes or giving your data to other members of the Vitrolife Group.

2.3. Recipients or categories of recipients of the personal data and Transfer of personal data Who can gain access to your personal data? 

As a starting point, only Vitrolife Sweden AB processes your data, as the website manager. We also share your personal data with relevant companies in our company group and in accordance to below.

In some cases Vitrolife Group also shares your personal data with our different service providers e.g. distribution of Press releases. Also, other suppliers Vitrolife Group contract may possibly gain access to all of the personal data Vitrolife Group processes about you, however, only to the extent necessary to fulfill the suppliers’ obligations in relation to Vitrolife Group.
The list of processors is set forth in Appendix 1.

Generally, Vitrolife Group only process your personal data within the EU/EEA. However, Vitrolife Group intends to transfer your personal data within Vitrolife Group. In the event that your personal data is transferred to a recipient in a third country or to an international organisation Vitrolife Group will take suitable and appropriate safeguards to protect the personal data being processed. We inform you that Vitrolife Group has implemented a Group Data Transfer Agreement that secures the international data transfers within Vitrolife Group, and that we will use the Standard Contractual Clauses together with additional safeguards as applicable issued by the European Commission for international data transfers.

Links to other websites

Our websites may contain links to other websites. We have no influence on the compliance or non-compliance of the operators of these sites with the data protection provisions.

We use social media button for LinkedIn on our website. The buttons only provide a link to our company representation page on the respective social media platform. Vitrolife Group does not have control or responsibility over any data which such social media provider may collect for own purposes upon clicking on a social media button.


2.4. For how long do we process and store your personal data?

If consent has been given to send you Newsletters or Press releases, we store personal data until such consent has been withdrawn by unsubscribing.

If the legal basis is our legitimate interest to communicate with you, we store your personal data no longer than it is necessary to fulfill the purpose, but for a maximum of two (2) years from the last interaction with you.

In general, we retain personal data as long as it is necessary to fulfil the purpose of the data processing.  In some cases, we may be required to retain personal data for a longer period of time by law or for other necessary purposes. Whenever possible, we aim to anonymize the information or remove unnecessary identifiers from records that we may need to keep for periods beyond the specified retention period.

2.5. Is your data secure with us? 

We are committed to protecting your personal data and ensuring that your choices are honoured. We have taken strong security measures to protect your personal data from loss, misuse, unauthorized access, disclosure, alteration, or destruction.

3. How can you affect our processing of your personal data?

4. Contact us

If you wish to exercise one of your rights, please send an email to: [email protected] or a letter to:

Vitrolife Sweden AB 
Group Legal
Gustaf Werners Gata, 421 32 GÖTEBORG, Sweden

We kindly inform you that Vitrolife may not always be obliged to comply with a request of deletion, restriction, objection or data portability. Assessment may be made on a case by case basis of our legal obligations and the exception to such rights.

Please note that we may require proof of your identity and full details of your request before processing it. The data will only be used to verify your identity and will not be stored for longer than needed for this purpose.  

We will reply without delay, in accordance with the applicable regulations.

Appendix 1 List of data processors

Vitrolife Sweden AB and its affiliates (“Vitrolife Group” or “us”) care about your privacy. Therefore, Vitrolife Group always strives to protect your personal data in the best possible way and to comply with all applicable laws and regulations for the protection of personal data.

In this privacy notice, Vitrolife Group wants to inform you as a job applicant for an open position at Vitrolife Sweden AB or any company within Vitrolife Group about how Vitrolife Group processes your personal data during the recruitment process.

If Vitrolife Group enters into an employment agreement with you, our processing of your personal data will be governed by a separate privacy policy.

1. Who is responsible for your personal data?

The Global HR department of Vitrolife Sweden AB, Swedish company registration number 556546-6298, with address Box 9080, 400 92 Gothenburg, Sweden, telephone number +46 31 7218000, is responsible for the processing of your personal data (the controller). 

In addition, the company announcing the position you are applying for will process your personal data as an independent controller, as may be communicated to the candidate from time to time. The data processing shall be the same as described in this privacy notice, but the controller may differ as it will be communicated to you.

If you have any questions or queries regarding Vitrolife Group’s processing of your personal data, you are welcome to contact us by sending an e-mail to [email protected].

2. Information about the processing of your personal data

The personal data that Vitrolife Group processes about you as a job applicant (data subject) is the information you provide to us in connection with your application for an open position at Vitrolife Group or that a third party has provided to us in the recruitment process. 

3. Type of personal data we are collecting about you

Vitrolife Group will primarily obtain your personal data from you, e.g. during the application process. Your personal data may also be obtained via a third party, e.g. from someone you have directed us to obtain your personal data from e.g. when we contact references that were provided to Vitrolife Group by you, or from service providers acting on Vitrolife Group’s behalf (e.g. background screening and verification including education, past employment, references).

Examples of personal data about you that Vitrolife Group processes:

Please note that the below list is a list of examples only and not intended as an exhaustive list. Vitrolife Group will not necessarily process all the data listed below about you, and some of the purposes for processing will overlap and there may be several purposes which justify our use of your personal data.

Name, address, email address, phone number, date of birth, gender, photo, resumes, cover letter, performance and evaluation data (such as personal and analytical tests in connection with recruitment processes) current employment data (such as current compensation package and expectations and notice period under current employment contract, if any)

Vitrolife Group may also process personal data about you that is unstructured, for example, any documentation that someone else produced in which you are mentioned. This also includes e-mail correspondence which you are mentioned in.

4. Purpose of the processing with the legal basis for the processing

The purpose of the data collection is to evaluate your personality, skills and experience to determine your suitability for the open position.

The legal basis of our data collection is i) the need for fulfilling Vitrolife Group’s obligation with legal requirements ii) Vitrolife Group’s legitimate interest to communicate with you, to evaluate your competence for the position iii) or your freely given, unambiguous consent.

5. Recipients or categories of recipients of the personal data and Transfer of personal data - Who can gain access to your personal data?

As a starting point, only Vitrolife Sweden AB and the relevant Vitrolife Group company who has the open position process your data. We also shares your personal data with relevant companies in our company group.

In some cases Vitrolife Group also shares your personal data with our internal and external IT suppliers. Also, other suppliers Vitrolife Group contract may possibly gain access to all of the personal data Vitrolife Group processes about you, however, only to the extent necessary to fulfill the suppliers’ obligations in relation to Vitrolife Group. It can be, for example, companies that work with administration of salaries or insurance.

The list of processors is set forth in Appendix 1.

Generally, Vitrolife Group only process your personal data within the EU/EEA. However, Vitrolife Group intends to transfer your personal data within Vitrolife Group. In the event that your personal data is transferred to a recipient in a third country or to an international organisation Vitrolife Group will take suitable and appropriate safeguards to protect the personal data being processed. We inform you that Vitrolife Group has implemented a Group Data Transfer Agreement that secures the international data transfers within Vitrolife Group, and that we will use the Standard Contractual Clauses together with additional safeguards as applicable issued by the European Commission for international data transfers. 

6. Data Storage period - For how long do we process your data?

Vitrolife Group will normally keep your personal data until the recruitment process has been concluded, and two (2)  years (shorter or longer dependent on applicable employment legislation) to satisfy the need to use such personal data in the event of an actual, threatened or anticipated dispute or claim (e.g. on grounds of discrimination).
If consent has been given to store personal data for future recruitment needs, it will be stored until a future recruitment of the applicant is no longer relevant and/or until such consent has been withdrawn.

7. Securing personal data

We are committed to protecting your personal data and ensuring that your choices are honoured. We have taken strong security measures to protect your personal data from loss, misuse, unauthorized access, disclosure, alteration, or destruction.

8. How can you affect our processing of your personal data?

If you wish to exercise one of your rights, please send an email to: [email protected] or a letter to:
Vitrolife Sweden AB 
Group Legal
Gustaf Werners Gata, 421 32 GÖTEBORG, Sweden

We kindly inform you that Vitrolife Group may not always be obliged to comply with a request of deletion, restriction, objection or data portability. Assessment may be made on a case by case basis of our legal obligations and the exception to such rights.

Please note that we may require proof of your identity and full details of your request before processing it. The data will only be used to verify your identity and will not be stored for longer than needed for this purpose.  

We will reply in a reasonable delay, in accordance with the applicable regulations.

Appendix 1 List of data processors

1. Introduction

1.1 As part of handling investor relations, Vitrolife AB (“Vitrolife Group”) will be processing personal data about its shareholders, proxies and advisors. This privacy notice sets out how and why we process personal data in connection with administration of our relationship with our shareholders, proxies and advisors, including registration in the register of shareholders and when providing notice of and holding general meetings.

1.2 Vitrolife Group (also referred to as “we”, “our” in this privacy policy) is the data controller for the processing activities set out in this privacy notice.

2. How and why we collect personal data

2.1 Below, it is listed what type of personal data we collect about our shareholders, proxies and advisors and for which purposes we use the personal data.

3. Third parties with whom we share personal data

3.1 We may share the personal data about shareholders, proxies and advisors with relevant employees of Vitrolife Group and with relevant third-party advisors and service providers. We may also share the personal data with public authorities, Nasdaq Sweden as well as the general public through publication on our website in accordance with applicable law. Some of these parties may be located in countries outside of the EU/EEA. Please be informed that the level of data protection as currently applied and enforced in some countries outside the European Union does not conform to the level of data protection for personal data currently applied and enforced within the European Union. If personal data is being processed outside of the EU/EEA, such transfer of personal data will be subject to appropriate security measures such as European Commission’s standard contractual clauses or measures subsequent to this level of security. You can request a copy of the agreement covering the transfer of personal data by sending an e-mail to [email protected].

4. How long will we store the personal data

4.1 We will only store the personal data for as long as it is necessary to fulfill the purposes outlined in this privacy notice. With respect to information about shareholders, proxies and advisors, unless stated otherwise above, we will generally be keeping the personal data for 5 years after the end of the financial year in which the shareholder no longer owns shares in Vitrolife Group.

6. Changes to this privacy notice

6.1 We may change this privacy notice from time to time by issuing a new version on our website.

7. Contact us

If you wish to exercise one of your rights, please send an email to: [email protected] or a letter to:
Vitrolife Sweden AB 
Group Legal
Gustaf Werners Gata, 421 32 GÖTEBORG, Sweden

We kindly inform you that Vitrolife Group may not always be obliged to comply with a request of deletion, restriction, objection or data portability. Assessment may be made on a case by case basis of our legal obligations and the exception to such rights.

Please note that we may require proof of your identity and full details of your request before processing it. The data will only be used to verify your identity and will not be stored for longer than needed for this purpose.  

We will reply without delay, in accordance with the applicable regulations.

Appendix 1 List of data processors

1. Introduction

Welcome to Vitrolife AB (hereinafter “Vitrolife Group” or “We/Us”). Vitrolife Group values your privacy and wants to ensure that you are informed about how we collect, use and protect your personal data when you participate in earning calls with us.

The data controller for the processing activities set out in this privacy notice is: Vitrolife AB (publ), Box 9080, SE-400 92 Gothenburg, Sweden. Corporate identity number 556354-3452.Tel: +46 31 721 80 00. Fax: +46 31 721 80 99 E-mail: [email protected]

2.      How and why we collect personal data

Below, it is listed what type of personal data we collect about you and for which purposes we use the personal data.

2.1 What Personal Data We Collect

When you participate in earning calls with Us, we may collect the following personal data about you:

• Full Name
• Contact Information (email address, phone number)
• Professional Information (company name, job title)
• Any additional information voluntarily provided during the earning call

2.2. How We Use Your Personal Data

We collect and use your personal data for the following purposes:

• To organize and facilitate earning calls
• To communicate with you before, during, and after earning calls
• To analyze and improve our earning call processes

2.3. Legal Basis for Processing

The legal basis for processing your personal data is your consent, which is obtained when you choose to participate in earning calls with us, and also our legitimate interest in communicating with you.

2.4.   Security of our data processing

We are committed to protecting your personal data and ensuring that your choices are honoured. We have taken strong security measures to protect your personal data from loss, misuse, unauthorised access, disclosure, alteration, or destruction.

3. Third parties with whom we share personal data

We may share the personal data about you with relevant employees of Vitrolife Group and with our trusted relevant third-party advisors and service providers.

4. How long will we store the personal data

We will only store the personal data for as long as it is necessary to fulfill the purposes outlined in this privacy notice.

5. Your rights as a data subject

6. Changes to this privacy notice

We may change this privacy notice from time to time by issuing a new version on our website.

7. Contact us

If you wish to exercise one of your rights, please send an email to: [email protected] or a letter to:

Vitrolife Sweden AB
Group Legal
Gustaf Werners Gata, 421 32 GÖTEBORG, Sweden

We kindly inform you that Vitrolife Group may not always be obliged to comply with a request of deletion, restriction, objection or data portability. Assessment may be made on a case by case basis of our legal obligations and the exception to such rights.

Please note that we may require proof of your identity and full details of your request before processing it. The data will only be used to verify your identity and will not be stored for longer than needed for this purpose.  

We will reply without delay, in accordance with the applicable regulations.

Appendix 1 List of data processors